ShineDeskShineDesk › Pharmacy billing software
Pharmacy billing software that warns you before stock expires
Enter batch and expiry with every purchase and ShineDesk tells you which stock is about to expire — every morning, before it is too late to return or sell it.
Free for 30 days or 20 bills. No card needed.
Batch and expiry tracking in three steps
Turn on expiry tracking once in Company Setup.
- Enter the purchasePurchase entry gets batch number and expiry date fields for each line.
- Choose your warning timeAlert anywhere from 1 to 365 days before expiry — 30 days if you do not change it.
- Get the list every morningItems expiring soon, and items already expired, come in the morning email and show on the dashboard.
How the expiry alert works
The alert looks at the stock you really have, not every purchase you ever made.
- Only stock still on your shelves
- ShineDesk matches your current stock to your newest purchases, so batches you have already sold do not raise alarms.
- Batch, quantity and date
- Each line in the alert shows the item, the batch number, the quantity left and the expiry date, with days left.
- Expired stock in red
- Batches that have already expired are listed too and marked as expired, so nothing is sold by mistake.
- In the same morning email
- Expiry alerts arrive in the same email as low-stock alerts, after 9 AM, once a day.
- On the dashboard
- The same list shows on the dashboard when you sign in.
- Switch off any time
- Turn the emails off in Company Setup → Stock alerts.
Fast billing at the medical counter
- Barcode scanning
- Scan medicines with a USB or Bluetooth scanner, or the phone camera in the Android and iPhone apps. Each scan adds the item with a beep.
- Box and strip
- An item can have a second unit, such as 1 box = 10 strips. A purchase or bill line in boxes moves stock by the right number of strips.
- GST invoices
- Your GSTIN, HSN codes with built-in search, CGST and SGST split. GST per item line puts items with different GST rates on the same bill with an HSN-wise summary.
- Customer history
- Type the customer's mobile number and their old bills and dues show at once.
- Thermal or A4
- Print a 3-inch or 2-inch receipt, or an A4 or A5 invoice with your logo.
- Bills on WhatsApp
- Send the bill to the customer on WhatsApp, or link your shop's number to send every bill as a PDF by itself.
- Low-stock reorder list
- Set a reorder level on each item and get the list of items at or below it every morning.
- Credit customers
- Track what each customer owes, take part payments and send reminders with a pay link.
What a pharmacy should check before choosing billing software
Use the free trial to test these with your own items and purchases.
- Batch and expiry on purchasesWithout them no software can warn you about expiry.
- Alerts that reach youA list in your inbox every morning is easier to act on than a report you have to open.
- Correct GST billsHSN codes and the right tax split on every line.
- Fast at the counterBarcode scanning and keyboard billing for busy hours.
- Your data is safeServers in India with a backup server, plus your own Google Drive backup.
Moving your pharmacy to ShineDesk
Import your items, customers and suppliers from Excel/CSV, or from a Busy or Tally XML backup. Start entering purchases with batch and expiry from day one, and the alerts begin with your next morning email.
ShineDesk is general GST billing and stock software with batch and expiry tracking. It does not cover drug licence registers or prescription records, so keep those as you do today.
Questions about pharmacy billing
Does ShineDesk track batch numbers and expiry dates?
Yes. Turn on expiry tracking in Company Setup and purchase entry gets batch number and expiry date for every line.
How early does it warn me about expiry?
You choose, from 1 to 365 days before expiry. If you do not change it, the alert starts 30 days before.
Where do I see the expiry alerts?
In the morning stock alert email and on the dashboard. Each line shows the item, batch, quantity left and expiry date; expired batches are marked.
Can I buy in boxes and sell in strips?
Yes. Give the item a second unit, for example 1 box = 10 strips. Lines in boxes move stock by the right number of strips.
Does it keep a prescription or drug register?
No. ShineDesk handles billing, GST, stock, batch and expiry. Keep prescription and drug licence records the way you do today.
Is there a free trial?
Yes. Every new account gets 30 days or 20 bills free, whichever ends first, with every feature switched on. No card is needed. Register with your mobile number and email.
Stop losing money to expired stock
Turn on expiry tracking and get your first alert with tomorrow morning's email.
Start free trial