Job card and billing software for workshops and service centres

What goes on a ShineDesk job card

Vehicle details

Vehicle number, make and model, odometer reading and fuel level when the vehicle came in.

Intake checklist

Scratches, dents, spare wheel, jack and tools, music system, floor mats, documents (RC and insurance) and valuables — each marked OK, Damaged or Missing, so there are no arguments at delivery.

Complaints and work requested

Write down what the customer asked for, such as brake noise, general service or wash and polish.

Technician

Assign the job to a technician so everyone knows who is working on which vehicle.

Promised delivery

Record the date and time you promised, so the team works to it.

Parts and services with estimate

Search parts and services from your item list and add them with quantity, rate and GST. The estimate total updates as you go.

Print the job card

Print the job card with the checklist for the customer to sign, or keep it on screen.

Convert to bill

When the work is done, the job card becomes a GST bill with all its parts and labour — nothing is typed twice.

Keep customers coming back

A workshop grows on repeat visits. ShineDesk helps you remind customers at the right time.

Service reminders

Set rules on a service item — for example an oil change reminder 90 days after the bill, or an AMC renewal — and ShineDesk sends the reminder on WhatsApp or email at the time you choose. Up to 10 reminders per item.

Appointments

Book appointments with the service, and the customer is told when it is booked and reminded before it.

Vehicle history

Type the customer's mobile number while billing and their old bills and dues show at once.

Service requests (RMA)

For product repairs, customers send a request with product and serial photos from a link, and you track it through approval, service centre and return.

Bills on WhatsApp

Link your workshop's WhatsApp and bills and receipts go to the customer as PDFs from your own number.

Dues and part payments

Track what each customer owes, take part payments and send due reminders with a pay link.

Checklist for workshop software

Run a few real jobs through ShineDesk during the free trial and check these.

• Condition recorded at intakeDamage and missing items noted before work starts.
• Everyone knows the statusReceived, Working, Ready or Delivered, at a glance.
• Customer told when it is readyA WhatsApp message instead of phone calls.
• Job card becomes the billParts and labour carried over with GST, no retyping.
• Reminders for the next serviceSo the customer comes back to you, not the shop down the road.

Stock and accounts for the parts counter

Every part used on a bill comes out of stock. Enter supplier bills in purchase entry, get a low-stock list every morning, and see profit by item, customer and month in the MIS report.

Car care and detailing businesses can choose the car care business type in Company Setup. Restaurants, shops and gyms have their own pages: retail billing, restaurant billing.

Questions about job card software