ShineDeskShineDesk › WhatsApp billing software
Billing software that sends your bills on WhatsApp
Save the bill and the customer gets it on WhatsApp as a PDF, from your own shop number — no copying, no attaching, no forgetting. Receipts, quotations and payment reminders go out the same way.
Free for 30 days or 20 bills. No card needed.
Bills on WhatsApp in three steps
Link your shop’s WhatsApp once, the same way you open WhatsApp Web on a computer.
- Link your numberScan a QR with WhatsApp on the shop phone: Linked devices → Link a device.
- Make the bill as usualOn the counter PC or the phone app. Nothing changes in how you bill.
- The customer gets the PDFThe bill reaches their WhatsApp with your shop name, the total and any balance due.
Everything your customers should get on WhatsApp
- Bill PDF on every sale
- The same A4 tax invoice you print, sent as a PDF when the bill is saved, with a short message showing the total and the balance due.
- From your own number
- Customers see your shop’s WhatsApp, not an unknown number, so they save it and reply to you directly.
- Payment receipts
- When a payment comes in against an old bill, the customer gets a thank-you with the amount received and what is still due.
- Quotations and credit notes
- Send quotations and sales-return credit notes as PDFs from the same number.
- Dues reminders with a pay link
- Daily reminders to customers who owe you, with their pending bills and a link to pay online by UPI or card.
- Low-stock list to you
- Every morning a list of items at or below their reorder level arrives on your own WhatsApp.
- A number for each branch
- Each branch can link its own WhatsApp, so customers hear from the branch they bought from.
- Share items with photo and price
- Send a product photo with MRP, your price and the saving to a customer in one tap from the item list.
- Works without it too
- Prefer to send by hand? The WhatsApp button opens WhatsApp with the bill message ready, on the app and the website.
- Bills, stock and GST in the same app
- WhatsApp sending is part of full GST billing, inventory, purchases, reports and multi-branch management.
What to look for in WhatsApp billing software
Before you choose, make sure it does these things. ShineDesk does all of them.
- Sends without extra clicksThe bill goes out when you save it, not after you open WhatsApp and attach a file.
- Uses your own numberCustomers trust a message from the shop they bought from.
- Sends the proper billA GST tax invoice PDF, not just a text total.
- Covers receipts and remindersNot only bills — payments, quotations, returns and dues too.
- Lets you try firstShineDesk is free for 30 days or 20 bills.
Questions about WhatsApp billing
Can ShineDesk send bills on WhatsApp automatically?
Yes. Link your shop’s WhatsApp number once by scanning a QR, like WhatsApp Web. Every new bill then goes to the customer as a PDF from your number, along with payment receipts, quotations, credit notes and dues reminders. Ask us to switch it on for your account.
Do I need the WhatsApp Business API or message templates?
No. ShineDesk sends from your own WhatsApp number linked by QR, so there are no template approvals. If you already use Interakt, AiSensy or Gupshup for reminders, those work too.
Does my phone have to stay on?
No. After linking, messages go out from the ShineDesk server. The phone only needs to come online now and then to stay linked.
Can each branch send from its own number?
Yes. Each branch can link its own WhatsApp; until it does, its bills go from the head-office number.
What if I do not want automatic sending?
Leave it off. The WhatsApp button opens WhatsApp with the bill message ready to send yourself, on the app and the website.
Is there a free trial?
Yes. Every new account gets 30 days or 20 bills free, with every feature switched on.
Send your next bill on WhatsApp
Sign up, link your WhatsApp and the customer gets your next bill by itself.
Start free trial